Minutes of IC meetings held at
Ha-Jine Kimn (
Zide Du (
Jari Koivisto - Chairman IOI 2001
Donald Piele (
Krzysztof Diks (
Arturo Cepeda – Chairman IOI 2006
Krassimir Manev (
Mario Cruz (
Yasser Abdel Ghany – Elected member 2003/2004/2005
Lionel Hartmann - Executive Director
1.0 The Chairman welcomed members of IC to the meeting. Special welcome was extended to Yasser Abdel Ghany who could not attend in March because of Visa problems.
The Chairman also welcomed 4 observers from
No apologies were due as all members of IC were present.
Minutes of the
meetings held in
3.1 Yasser Abdel Ghany was not able to attend the IC meeting in March as he experienced difficulties in obtaining a visa.
designation of countries (item 3.5) were Chinese Taipei,
3.3 Replace the word “finalized” in item 8.4 with the word “initialized”
4.0 Matters arising from the minutes
4.1 Discussion took place regarding the nominations received for the Recognition Awards for this year. It was agreed that the same criteria applied last year would be used. After discussion it was agreed that the following individuals would be recognized for this year:
It was agreed that these nominations would be kept secret until the Awards Ceremony.
4.2 Lionel confirmed that the document i.r.o. age and schooling limitations approved at the March meeting had been prepared and sent to Don Piele for implementation. This was done and Team leaders signed the document on registration.
4.3 Jari Koivisto introduced the discussion on the establishment of the International Technical committee. It was agreed that it would be referred to as the IOI Technical working group. Several meetings took place during the week and a proposal arising out of these meetings was tabled by Tom Verhoeff and accepted by IC. In terms of this proposal this working group would form part of the ISC, but with a Chairman specifically identified for expertise in the Technical field. IC approved the nomination of Jyrki Nummenmaa for this position. The amendments to the Rules and Regulations to give effect to this decision were drafted by Richard Forster and approved by IC (and GA).
4.4 Lionel Hartmann reported that there had been no further progress regarding the IOI
publication. The matter was in the hands of the individual who wished to take this on and
further discussions would take place when he was ready with a firm proposal
5.0 Chairman’s Report
Chairman Ha-Jine Kimn delivered his report and highlighted some key issues. These included the selection of a new Executive Director, the drafting of the rules to give effect to this, and the waiver of Registration fees from two countries.
6.0 Report by the Executive Director
ED Lionel tabled his
activity report for the period up to
activities of the office. The report had been circulated in advance and was approved.
The Financial Statements for the year ended
Audited Statements of
the accounts of IOI for the year ended
IC approved a total
amount of US$360 for the year to
6.5 The registration fee for 2004 was fixed at $300,00. ED Lionel appealed for greater flexibilty in approving waivers. He felt that the Registration fee was not intended to discourage participation in IOI. It was agreed that the Chairman of IC would show greater flexibility in approving waivers or reductions in the registration fee. ED Lionel will investigate the basis on which the United Nations determines its fees. These would be available for use as additional guidelines by the Chairman of IC. Action LH
7.1 ED Lionel drew attention to the Fundraising report included in his ED report. Fundraising had
become very difficult and the current climate made it even more difficult. He would continue
to explore all avenues.
7.2 Don Piele reported on progress with the website.
7.3 ED Lionel reported that future progress would see him concentrating on getting the BOP set
up. Attempts would also be made to solicit support for the two new categories of support as
approved by IC in March 2003.He also reported on a proposed meeting with Microsoft. This
meeting had been requested by Microsoft and future involvement and support would be
8.0 Amendments to Rules and Regulations
Lionel Hartmann advised that the amendments approved at IC in March were tabled at GA this
year and approved. He thanked Richard Forster for his continued activity in this area.
9.1 Don Piele was not able to present a detailed report as the activities of IOI took up a
considerable amount of his time. The arrangements for IOI 2003 were highly successful and
everything ran very smoothly and efficiently.
Spyros Bakoyiannis assisted by 4
observers presented a very detailed report and audio visual presentation on the
plans for IOI 2004. The dates would be either 4 to 11 September or 11 to
The IOC had given approval to the use of the word “Olympiad” for IOI 2004.Plans were based on 85 countries participating. Key functions were outsourced and representatives of the appointed Travel Agency and Media company made inputs to the meeting. The website for IOI 2004 will shortly be available at www.ioi2004.org.
Krzysztof Diks delivered a report on the plans for IOI 2005 in
Arturo Cepeda – Chairman of IOI 2006 in
Website for the Olympiad - www.ioi2006.org.mx
10.0Potential future hosts.
ED reported that formal proposals had been received from
11.0Report of ISC .
Tom Verhoeff delivered a brief verbal report on the activities of the ISC. He drew attention to
the unfortunate decision by the hosts for IOI 2003 to cancel the Review meeting scheduled for
May 2003. This had come at short notice and had caused unhappiness within the committee.
Members of IC expressed their dismay at this action and unanimously agreed that the Rules
and Regulations of IOI be amended to ensure that no meetings of approved committees of IOI
may be cancelled or postponed without the approval of the International Committee. The ED was
instructed to get the necessary amendment prepared and approved by IC. ACTION LH.
12.1 Chairman Ha-Jine welcomed Dr Wolfgang Pohl as the newly elected member of IC.
welcomed Ivo Separovic of
sincere thanks to Krassimir Manev thanks to and Zide Du for their contribution to IOI.
12.2 Candidates Kim Schrijvers and Lionel Hartmann were interviewed by IC for the position of
Executive Director. After discussion and a vote Chairman Ha-Jine Kimn announced that Lionel
Hartmann had been re-appointed as the ED for IOI for a further 3 years. The voting was 6-
4 in favour of Lionel Hartmann. ED Lionel thanked members for their support and
promised to continue to deliver service to the best of his ability to IOI. He also indicated
that he would meet with Kim Schrijvers to find ways of working together in the best
interests of IOI.
A contract confirming the salient details of the appointment was prepared and concluded
between the Chairman of IC and the ED.
12.3 Krassimir Manev outlined the position in respect of individuals who attended IOI as
representatives of their Governments and were therefore not Observers or Guests in the
true sense of the word. After discussion it was agreed that a position of “Associate
leader” would be created to make provision for this situation. The Rules and Regulations
were to be amended for approval. Action LH
12.4 Jari Koivisto reported on an IFIP meeting held in May 2003 where it was proposed that
a gold medal be presented to a deserving contestant at IOI. IC agreed that the medal
was not to be awarded to the top contestant as it would detract from the climax of the
presentation. It was agreed that it would be presented to the most outstanding young
contestant. It was too late to make a presentation this year. Action JK
12.5 Yasser Ghany gave notice that a proposal for an African Open Olympiad would be
submitted in due course. Donald Cook (
funding would be requested from IOI. Action YG
13.0 Dates of next IC meetings
It was agreed that the next IC
meetings would take place in
Final dates would be advised shortly.
The Chairman thanked all members for their contribution to the meetings and officially handed
over Chairmanship of the International Committee to Don Piele.
There being no further business the meetings of IC was declared closed.
Lionel Hartmann - Executive Director