Minutes of the meeting of General, Assembly of the International Olympiad in Informatics held at the University of Wisconsin Parkside, Wisconsin from 16 to 23^rd August 2003

Present: Team leaders, Deputy Team leaders, Observers, members of the International Committee of IOI, the International Scientific Committee, IOI2003 Scientific and Organising Committees.

1.0 Welcome

The Chairman of the International Committee of IOI, Prof Ha-Jine Kimn extended a hearty welcome to all present. He then handed the meeting over to the Executive Director of IOI, Lionel Hartmann who would act as Chairman of GA.

2.0 Apologies.

No apologies for absence were received.

3.0 Confirmation of minutes

The minutes of the meetings of IOI held in Korea from 18 to 23 August 2002 were circulated prior to this meeting and were unanimously approved by General Assembly.

4.0 Appointment of Election Scrutineers

General, Assembly approved that the scrutineers for Elections would be any past Chairman of IOI present at this Olympiad who was not involved in the Election. The scrutineers were confirmed as Ries Kock (Netherlands), Gokturk Ucoluk (Turkey), Jari Koivisto (Finland) and Ha-Jine Kimn (Korea).

5.0 Nominations for IC and ISC

Nominations for Election to IC and ISC were kept open until after the General Assembly on 20 August 2003.

The following Nominations were finally received by the closing date:

International Committee: Valentina Dagiéne (Lithuania), Zide Du (China) and Dr Wolfgang Pohl (Germany)

International Scientific Committee: Kressimir Malnar (Croatia) and Ismail Toroslu (Turkey)

6.0 Contest Rules and Regulations

Dr. Greg Galperin, Chairman of the Scientific Committee tabled the Rules and Regulations applicable to this Olympiad. After discussion these were approved by General Assembly.

7.0 Presentation of Tasks (Day 1)

Dr Greg Galperin and his team presented the selected Tasks for Day 1. Delegates were given 45 minutes to study them, submit objections,questions and queries before they were opened for discussion. After some discussion and minor amendments the following Tasks were approved by General Assembly:

Path Maintenance

Comparing Code and

Reverse.

8.0 Report back day 1

Members of the Host Scientific Committee received written appeals from Team Leaders and after discussion they were all resolved to the satisfaction of all.

9.0 Presentation of Tasks (Day 2)

Dr Greg Galperin and his team presented the selected Tasks for Day 2. Delegates were given 45 minutes to study them, submit objections, questions and queries before they were opened for discussion. After some discussion and minor amendments the following Tasks were approved by General Assembly:

Guess

Robots and

Boundary

10.0 Report back day 2

The Host Scientific Committee received written appeals from Team Leaders and after discussion they were all resolved to the satisfaction of all.

10.0 Amendments to Statutes, Explications and Appendices

10.1 Dr Richard Forster took members of GA through proposed changes to the Statutes of IOI. These had all been circulated prior to the meeting. All the changes were approved.

10.2 Arising out of proposals received at IOI and after discussion at IC a proposal was put to GA by the Chairman of ISC, Dr. Tom Verhoeff, to create an additional function within the ISC to take care of and focus specifically on Technical aspects of IOI. The incumbent, who would be nominated by IC, required the approval of GA. This proposal was unanimously approved by GA.

11.0 Executive Directors Report

The Executive Director of IOI, Lionel Hartmann, tabled his Activity report, Financial Statements and Budget for 2003/04. These had all been circulated before IOI and were available to General Assembly members upon Registration. He highlighted some of the major activities of the year. General Assembly approved the Report, Financial Statements and Budget.

A Registration fee of US$300,00.was recommended for 2004 by IC. This fee was approved by GA, with one dissenting vote. As in the past countries could apply for a waiver or reduction in this fee.

12.0 Results and Confirmation of medals

The host Scientific Committee tabled graphs of the overall results of the two competition days. The cut off point for medals was approved by GA at 132. On this basis 24 Gold, 45 Silver and 63 Bronze medals would be awarded.

13.0 Announcement of future host

The Chairman of the International Committee, Prof Ha-Jine Kimn announced that the host country for 2007 would be Croatia. He thanked Egypt for their decision to postpone their offer to act as host, in the best interests of IOI.

14.0 Election of member of IC

The 3 nominees for this vacancy were each given three (3) minutes to address General Assembly. Voting by secret ballot, observed by the scrutineers, took place. The results were announced as follows:

Abstentions 5

Zide Du 13

Valentina Dagiéne 14

Wolfgang Pohl 33

Wolfgang Pohl was announced as the new member of I C for 2004/5/6.

15.0 Election of ISC Member

15.1 The 2 nominees for this vacancy were each given three (3) minutes to address General Assembly. Voting by secret ballot, observed by the scrutineers, took place. The results were announced as follows:

Abstention 1

Kressimir Malnar 20

Ismail Toroslu 39

Ismail Toroslu was announced as the new member of ISC for the next 3 years.

15.2 Arising out of the acceptance (refer Item 10.2) of the new position of Chairman, IOI Technical Working Group within ISC, General Assembly were asked to approve the following recommendation by IC:

That Jyrki Nummenmaa of Finland be approved as Chairman. This was unanimously approved by GA.

15.3 The Chairman of GA requested approval that all ballot forms can be destroyed. This was approved.

16.0 New business

16.1 The Chairman of IC, Prof Ha-Jine Kimn advised that there had been two candidates for the position of Executive Director of IOI – Lionel Hartmann and Kim Schrijvers. After discussion and a secret ballot, IC had approved the re-appointment of Lionel Hartmann as Executive Director for a further period of 3 years. Lionel Hartmann thanked IC and General Assembly for their support and pledged that he would continue to provide service to IOI to the best of his ability. He thanked Kim Schrijvers (Netherlands) for the way in which he had accepted the outcome and pledged to make use of his skills and talents in the future.

16.2 The Chairman of IOI 2003, Don Piele, thanked members of GA for their participation in IOI. He

hoped they had enjoyed their visit to the University of Wisconsin Parkside and the USA. It was his

pleasure and honour to have been their host.

16.3 The Chairman of GA, Lionel Hartmann announced that the final dates for IOI 2004 in Athens, Greece

had not been finalized. These dates will be confirmed within one month of this IOI.

17.0 Closure

The Chairman thanked the members of GA for their valuable contributions to the functioning of the Assembly. The programme had run without any hitches and this was due to the maturity of members of GA. He awarded a personal prize to Wolfgang Pohl (Germany) as the individual who had made the most positive contribution to the effective functioning of GA.

There being no further business, he formally closed the meetings of General Assembly of IOI 2003.