Minutes of the meeting of General, Assembly of the International Olympiad in Informatics held in Athens, Greece from 11 to 18 August 2004

Present: Team leaders, Deputy Team leaders, Observers, members of the International Committee of IOI, the International Scientific Committee, IOI2004 Scientific and Organising Committees.

1.0 Welcome

The Chairman of the International Committee of IOI, Donald Piele, extended a hearty welcome to all present.

Spyros Bakogiannis, Chairman of the IOI2004 Organising Committee also welcomed all to this event. He then handed the meeting over to the Executive Director of IOI, Lionel Hartmann who would assist him as Co - Chairman of GA.

2.0 Apologies.

No apologies for absence were received.

3.0 Confirmation of minutes

The minutes of the meetings of IOI held in Wisconsin, USA from 16 to 23 August 2003 were circulated prior to this meeting and were unanimously approved by General Assembly. The Chairman also drew attention to the fact that the various documents had been translated into Spanish, French, Bulgarian and Indonesian.

Acceptance of the minutes was proposed by Thomas Barnet-Lamb(Great Britain), seconded by Ricardo Anido (Brasil), and unanimously approved.

4.0 Appointment of Election Scrutineers

General, Assembly approved that the scrutineers for Elections would be any past Chairman of IOI present at this Olympiad who was not involved as a Team Leader or Deputy Team Leader.

5.0 Nominations for IC and ISC

General Assembly approved that the closing date for nominations for Election to IC and ISC could be kept open until immediately before the General Assembly on Wednesday 15 September.

The following Nominations were received by the closing date:

International Committee: Ricardo Anido (Brasil) and Djura Paunic (Serbia Montenegro)

International Scientific Committee: Gordon Cormack (Canada), Greg Galperin (USA) and Martin Mares (Czech Republic)

6.0 Contest Rules and Regulations

Mike Hatsopoulos, Chairman of the Host Scientific Committee tabled the Rules and Regulations applicable to this Olympiad. After discussion these were approved by General Assembly.

7.0 Presentation of Tasks (Day 1)

Mike Hatsopoulos and his team presented the selected Tasks for Day 1. Delegates were given time to study them, submit objections, questions and queries before they were opened for discussion. After some discussion and minor amendments the following Tasks were approved by General Assembly:

Hermes, Artemis and Polygon.

8.0 Report back day 1

Members of the Host Scientific Committee received written appeals from Team Leaders and after discussion they were resolved to the satisfaction of all.

9.0 Presentation of Tasks (Day 2)

Mike Hatsopoulos and his team presented the selected Tasks for Day 2. Delegates were given about 60 minutes to study them, submit objections, questions and queries before they were opened for discussion. After some discussion a task entitled Odysseus was withdrawn and replaced. The following Tasks were approved by General Assembly:

Phidias, Empodia and Farmer.

10.0 Report back day 2

The Host Scientific Committee received written appeals from Team Leaders and after discussion they were all resolved to the satisfaction of all.

11.0Report by ISC

Jyrki Nummenmaa delivered a report on the activities of the ISC for the year. He had also briefed the IC and held several meetings during IOI to discuss various issues.

12.0 Amendments to Statutes, Explications and Appendices

12.1Office of the President of IOI. A proposal for the establishment of the Office of President of IOI was discussed by the International Committee and presented the following proposal:

The GA approves the concept of the Office of the President of IOI.

Further inputs would be called for to reach the Executive Director by not later than 30 January 2005

All inputs received will be circulated to members of IC before its meeting in Poland from 20 to 24 April 2005

Final recommendations to the Regulations will be circulated to all members and be posted on www.ioinformatics.org by 15 May 2005

The final proposal will be presented to the GA at IOI2005 for approval and implementation. This would mean that the first President of IOI could be elected at IOI 2005.

This proposal was unanimously accepted by General Assembly.

12.2. Translation of Tasks A proposal from Australia and seconded by France to address the spirit of translations of tasks was approved. This would require a minor amendment to the Regulations.

12.3. Ranking of B teams. A proposal by Greece for host countries second or B teams to be treated as full

participants at IOI and to qualify for medals was discussed by IC and not approved. This decision was conveyed

to GA and accepted.

12.4 Elections for IC and ISC General Assembly approved a proposal that the closing date for nominations of candidates for IC and ISC be the first GA meeting after Competition day 2.

13.0 Executive Directors Report

The Executive Directors report for the year had been circulated before IOI and copies were made available to GA. The ED highlighted some of the activities for the year and also drew attention to the progress made over the 4 year period of this office. The Report was accepted by GA.

Fundraising remained an obstacle. During the year two attempts at Fundraising had not been successful.

The Audited Financial Statements for the year were presented and approved by GA.

14.0 Budget.

IC Chairman Don Piele presented an IC proposal for the 2005 budget, together with a perspective on the budget for 2006. After long discussion, the proposal was disapproved (votes for: 17, votes against:18). Troy Vasiga (Canada) suggested an amendment to the proposal by changing the ED retainer from US$ 6.000 to US$ 3.600. This suggestion was approved by 24 votes against 9 (with 6 abstentions). Thus amended, the IC proposal was then approved by 31 against 6 votes.

A Participation fee of US$300,00 for 2004/5 was approved.

14.0Announcement of future host

The Chairman of the International Committee, Don Piele announced that the host country for 2008 would be Egypt. Yasser Abdel Ghany thanked members for their support of Egypt and promised a good IOI.

16.0 Election of member of IC

The two nominees for this vacancy were each given three (3) minutes to address General Assembly.

Voting by secret ballot, observed by the scrutineers, took place. The results were announced as follows:

Ricardo Anido ( Brasil) 46 votes

Djura Paunic (Serbia Montenegro) 21 votes

Ricardo Anido was announced as the new member of IC for 2005/6/7.

17.0 Election of ISC Member

The three nominees for this vacancy were each given three (3) minutes to address General Assembly. Voting by secret ballot, observed by the scrutineers, took place. The results were announced as follows:

Gordon Cormack ( Canada) 45 votes

Greg Galperin (USA) 11 votes

Martin Mares (Czech Republic) 9 votes

Gordon Cormack was announced as the new member of ISC for 2005/6/7.

18.0 Results and Confirmation of medals

The host Scientific Committee tabled graphs of the overall results of the two competition days. The cut off

point for medals was approved by GA at 147. On this basis 26 Gold, 49 Silver and 71 Bronze medals would be

awarded.

19.0 Voting on proposals carried forward from GA meetings

There were no items requiring voting by GA.

20.0New business

Wolfgang Pohl drew attention to the workshops that he was planning for 2005. These had been discussed at the informal GA during the week.

He also drew the attention of members of GA to a document entitled "Concepts, Terminology, and Notations for IOI Competition Tasks", prepared by Tom Verhoeff and requested members to get in touch with Tom if they wished to make inputs.

21.0General

21.1The Chairman of IOI 2004, Spyros Bakogiannis, thanked members of GA for their participation in IOI. He hoped they had enjoyed their visit to Athens and Greece. It was his pleasure and honour to have been their host.

22.0Dates of next meeting

The Chairman of GA announced that the next meetings of GA would take place at IOI 2005 in Nowy Sacz, Poland

from 18 to 25 August 2005.

23.0 Closure

There being no further business, the Chairman formally closed the meetings of General Assembly of IOI 2004.